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Car and vehicle bill of sale (as is)

A car bill of sale for an as is sale records the transfer of a car, truck, motorcycle or trailer when the title changes hands. It is not a substitute for the title, but it is often the document a DMV asks for when the price on the title looks low, when the vehicle is old enough to be sold without a title, or when a buyer needs proof of the date and the odometer reading.

This version is written for an as-is sale between two private parties. It makes the condition of the vehicle the buyer's responsibility, records any lien that has to be paid off, and prints the state's signing rules beside the preview. Sold as is does not erase a seller's duty to tell the truth about the vehicle, and it does not override a state's title or odometer rules.

Written by Nora Whitfield, editorial lead. State rules checked by Samuel Okafor, rules editor, on October 20, 2026.

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Filled sample, Texas

Vehicle bill of sale (as is)

STATE OF TEXAS

This vehicle bill of sale is made on October 14, 2026 between Marcus T. Webb, of 917 Pine Street, Dallas, TX 75201 (the seller), and Elena R. Ortiz, of 225 Maple Avenue, Plano, TX 75024 (the buyer). The vehicle is sold in the State of Texas, and Texas law governs this document.

1. Vehicle

The seller sells and the buyer buys the following vehicle: a 2016 Honda Civic LX, color Silver, vehicle identification number 19XFC2F59GE012345, title number TX-8842193.

The odometer reads 128,450 miles at the time of sale. The odometer status is actual mileage.

2. As-is sale

The buyer takes the vehicle in its present condition, with all faults, known and unknown. The seller gives no warranty of merchantability, no warranty of fitness for a particular purpose, and no other warranty, express or implied, except the title warranty in this document. Known defects disclosed by the seller: Small dent on the rear bumper. Check engine light came on twice in the last year and was reset by a mechanic. Tires have about 20,000 miles left..

The buyer has had the opportunity to inspect the vehicle or to have it inspected by a mechanic of the buyer's choice.

3. Price and payment

The buyer pays the seller $9,800.00 (Nine thousand eight hundred dollars), by cash, on the date of sale. The seller acknowledges receiving that amount in full. Included with the vehicle: Two keys, floor mats, spare tire and jack..

4. Lien and title

The seller states that the vehicle is free of liens, that the seller has the right to sell it, and that the seller will deliver a title that the buyer can register. The seller will sign the title assignment as the state requires.

5. Odometer disclosure

The seller discloses the odometer reading above to the buyer. The seller certifies that the reading is accurate to the best of the seller's knowledge, unless the status above says the mileage is not actual or exceeds the mechanical limit. The buyer acknowledges receiving this disclosure.

6. Handover and risk

The buyer takes the vehicle and its keys on October 14, 2026. From that date the buyer is responsible for the vehicle, including insurance, tickets, tolls and storage. The seller will keep the seller's copy of this document and report the sale to the state if the state requires it.

7. Entire agreement

This document and the title assignment are the complete agreement about the sale. Any change must be written and signed by both parties. The laws of the State of Texas govern this bill of sale.

Seller

Seller

Signature

Printed name: Marcus T. Webb

Date

Buyer

Buyer

Signature

Printed name: Elena R. Ortiz

Date

Signing requirements: Texas: A notary is not required. No witnesses are required. A bill of sale for ordinary goods needs no notary. A vehicle title transfer may have its own notarization rule, which is separate from this form.

Source: UCC Article 2, as adopted in Texas.

Generated from a PaperDeed template. PaperDeed is not a law firm and this is not legal advice. Template review date: October 20, 2026.

Example answers, not advice. The builder replaces them with yours.

Full sample below

Use this form when

  • Selling a used car to a private buyer who will register it in their own name.
  • Selling a motorcycle, pickup, SUV, trailer or boat trailer with a state title.
  • Selling a project car or a vehicle that does not run, with the defects written down.
  • Buying a vehicle from a family member or neighbor when you want the price and condition in writing.
  • Recording the odometer reading at the time of a private sale.

Have this ready

  • The vehicle's year, make, model and VIN, taken from the title or the dashboard plate.
  • The exact odometer reading and whether it is actual, not actual, or exceeds the mechanical limit.
  • The certificate of title number and the state that issued it.
  • The buyer's name and address, and the seller's name and address as they appear on the title.
  • The sale price and payment method, plus any lienholder that must be paid before the title can be released.

Build the vehicle bill of sale (as is)

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This changes the signing block and the rule citations.

Step 1 of 3

The parties

The names should match the title and the buyer's license. If a middle name is on the title, use it here too.

Download this vehicle bill of sale (as is)

PDF for printing and signing. DOCX so you can edit it in Word or Google Docs. This form is included for every state.

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What the form includes

Vehicle identity

Year, make, model, body style, color, VIN, title number and issuing state.

Odometer statement

The mileage at sale and a checkbox for actual or not actual mileage, matching federal disclosure practice.

As-is clause

A plain statement that the buyer takes the vehicle in its present condition, with known defects listed.

Price and payment

Price in numbers and words, payment method, deposits and the balance due at handover.

Lien release

A section that names any lienholder and says who is responsible for clearing the lien before the title transfers.

Signatures by state

Seller and buyer signature blocks, plus notary or witness lines when the state requires them.

After you sign

Complete the title, not just this form

The seller signs the assignment on the certificate of title, and the buyer signs as the new owner. Some states require the seller's signature on the title to be notarized. The bill of sale supports the title but does not replace it.

Tell your state's DMV

Many states ask the seller to report the sale or release liability within a few days so tickets and tolls do not follow the old owner. Keep the buyer's name, address and the sale date in your records.

Keep the odometer copy

Federal rules require an odometer disclosure for most vehicles under 20 years old. Keep a copy of the signed statement with the bill of sale, and give the buyer the original.

Handle the lien before the handover

If a lender holds the title, the lien has to be paid and released before the buyer can get a clean title. Do not promise a title you cannot deliver. Write down the payoff plan and who pays what.

Vehicle title rules by state

The builder shows the rule for every state and adds the right signature block. These four state guides cover the vehicle title transfer that goes with this form: the tax office or DMV step, the notarization rule on the title, and the local sales tax, smog or stamp tax requirement.

TXNo notaryRules cited

Texas: A notary is not required. No witnesses are required. A bill of sale for ordinary goods needs no notary. A vehicle title transfer may have its own notarization rule, which is separate from this form.

UCC Article 2, as adopted in Texas (opens the official source in a new tab)

Rules reviewed October 20, 2026. Every rule names its statute or state form, and the citation links to the official text where the state publishes it online.

Questions people ask

Does an as-is bill of sale protect the seller?

It shows that the buyer accepted the vehicle in its current condition and did not receive a warranty. It does not protect a seller who hides a known defect or lies about the odometer, and it does not cancel a state lemon law or title fraud rule. Write down what you know.

Does the bill of sale have to be notarized?

It depends on the state and on the title form. Some states require a notarized signature on the title transfer, some accept witnesses, and many require neither for the bill of sale itself. The builder shows the rule for your state and adds the right signature blocks.

What if the buyer pays cash and takes the car today?

Complete the bill of sale, sign the title assignment, and give the buyer a receipt. Do not hand over the car until the payment has cleared if you are accepting a check. Note the time and date of handover and keep your copy.

Can I use this form when there is a loan on the car?

Yes, if you describe the lien and the payoff plan. The buyer should not pay the full price until the lienholder releases the title, unless you use an escrow or a payoff service. The form includes a lien section for that reason.

Do I need a separate odometer form?

Some states include the odometer statement on the title or a separate DMV form. This bill of sale includes the same information so the file is complete, but use the state form if your DMV requires it.

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Before you use this document

PaperDeed is not a law firm and does not provide legal advice. We provide self-help templates and general information about signing rules. If you are unsure whether a document fits your situation, talk to a licensed attorney in your state.

Every signing rule above names its statute or state form, and links to the official text where the state publishes it online. Rules updated October 20, 2026.

PaperDeed is a self-help service. Templates and state rules were reviewed on October 20, 2026. 5 background guides are available if you want the explanation behind the form.